Financial clarity for child care centers
Pinmark handles the accounting side of your operation so you can stay focused on the children and families you serve.
View our servicesWhy specialized accounting matters
Child care centers have accounting needs that general bookkeepers often miss
Tuition billing tied to enrollment headcounts, subsidy reimbursement cycles, per-classroom expense tracking, and licensing documentation — these aren't standard bookkeeping tasks. Getting them wrong affects cash flow, compliance standing, and audit outcomes.
Pinmark focuses exclusively on this space. Every service we offer is shaped by the financial realities of running a child care operation day to day.
Enrollment billing
Revenue summaries tied to actual attendance and enrollment data each period.
Subsidy tracking
Government payments matched against attendance records every month.
Payroll processing
Staff compensation calculated accurately across all roles and scheduling patterns.
Compliance records
Licensing documentation prepared well in advance of renewal deadlines.
What we handle
Accounting that fits how child care actually works
Monthly financial reports
Enrollment-based revenue summaries and expense breakdowns by classroom or program, delivered on schedule each month.
Audit-ready recordkeeping
All records organized so that any regulatory review finds everything in place — no scrambling to pull documents together at short notice.
Subsidy reconciliation
Government subsidy payments tracked and matched against enrollment records. Discrepancies identified before they become cash flow gaps.
Payroll & staffing costs
Staff compensation processed accurately. Costs tracked by role so you can see clearly where payroll expense is distributed each period.
Licensing documentation
Financial records organized in the formats required by licensing authorities. Renewal preparation starts early, not at the deadline.
Ongoing support
Questions about a report or a change in enrollment? We're reachable, and responding to inquiries is a routine part of what we do.
The process
How Pinmark works with you
No complicated systems to learn. No overwhelming onboarding. Just a straightforward process that fits alongside how you already operate.
Share your records
Send your financial records and operational data in whatever format you currently have them.
We organize and reconcile
Our team handles the categorization, matching, and preparation work on our end — you're not involved in that part.
Receive clear reports
Monthly summaries delivered on time, with breakdowns that are straightforward to read and act on.
We stay available
Questions and adjustments are handled as they come up — not set aside until the next reporting cycle.
By the numbers
A track record built in child care accounting
80+
child care centers supported
7+
years in child care financial services
5 days
average monthly report delivery
200+
enrollment capacity managed per center
Our services
What Pinmark offers
Three focused services, each built around a specific aspect of child care financial management. You can take one, or combine them depending on what your center needs.
Service 01
Child Care & Daycare Accounting
Full accounting coverage for child care centers — tuition billing, payroll processing, enrollment-based revenue summaries, and regulatory expense reporting. Suitable for centers with 15 to 200 enrolled children.
Service 02
Subsidy & Reimbursement Reconciliation
Government subsidy payments matched against enrollment and attendance records. Discrepancy identification, supporting documentation for underpayment inquiries, and audit-ready records maintained on a monthly or bi-monthly cycle.
Service 03
Licensing & Compliance Financial Records
Financial records organized for licensing applications and renewals — budget documentation, financial viability demonstrations, and expense categorization in formats prescribed by licensing authorities.
Ready to bring clarity to your financials?
Reach out to Pinmark and we'll talk through what your center needs. No pressure — just a straightforward conversation about your accounting situation.
Get in touchContact
Let's talk about your accounting needs
Fill in your details and we'll get back to you within two business days.
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